How to Use Gmail to Maximize Your Productivity?
November 19, 2018
November 19, 2018
Gmail is the leading Email service in the modern era. There is not even a competitor which comes close to offering what Gmail does. Beautiful themes, quick service, flexibility in available options and the ability to link Gmail with almost all the current social networks are a few of the top features of Gmail. However, that is not all. Gmail has a lot of lesser known or hidden features which can help you achieve the maximum amount of productivity in your daily life.
According to a recent survey, an employee receives an average of 121 emails per day. This can take up to 4 to 6 hours of your day. How would you like to discover some golden gems about Gmail to ease your daily work life and enhance the level of your efficiency? Let’s take a look at the top 5 Gmail features that can help you out.
Undo A Sent Email:
How many times have we misspelled a word, attached the wrong documents or wished that we could retract an email before the recipients read it? An employee or a marketer faces this dilemma on a daily basis. Well, Gmail offers the opportunity to retract the email before the intended parties read it. In the settings, go to the “General” tab and you will find an option “Undo Send.” Set the time in seconds, and now you will be able to delete and undo your sent email within the decided time period.
Add Your Personalized Signature:
Instead of copying and pasting your signature every time from the notepad, Gmail lets you decide and set a predefined personalized signature in custom font and design. This signature is automatically added to all your emails, and you don’t have to go the extra mile to copy the signature from elsewhere, and set the design every time.
You can also choose to use different signature for different lists. Furthermore, you can add symbols, and delimiters as you choose. As a marketer in the modern fast-paced world, you can’t have the time to set up the signature in every email. So, with this functionality, you can cut down on time and save your resources.
Nobody can be trusted easily. This is why Gmail has introduced self-destructing emails. How can someone be sure that the intended recipient didn’t forward the email after reading it? Now, you can set the mode to “confidential”, and the email will be removed from the recipient’s mailbox. While sending an email, click on the “padlock” symbol near the send button, and it will bring up the following options;
On this page, you can set the confidential settings according to your requirements. The recipients will also be restricted from forwarding the content of the email. You can also set a passcode for the recipients. If they have to read the email, they will have to enter a SMS passcode which will be sent to you. This way, you can control who reads your emails, and when does the email expire.
Create and Manage Customized Labels:
Gmail lets you manage your email with the help of customized labels. On the left-hand side of your mailbox, you can see some standard labels. You can create, remove and manage these labels in settings. You can create new labels based on keywords found in the header and content of the email.
You can also set their position in the left hand side bar. The most important labels can be set to appear on top, while the least important can either be removed or set to appear on the bottom. This helps with the organization of emails in a fast-paced work environment. Instead of searching for emails from the search bar, you can just click on the label, and all the relevant emails will show up on your main screen.
Gmail Search Operators:
This is one of the biggest feats achieved by Google. They have allowed search operators for quick, precise and fast searching. You can use asterisk “*” to search in google, and it will show you relevant data. Likewise, in Gmail mailbox, you can search the mails like a power user with the help of search operators. You can search from emails from David with attachments only. You can also look for emails from David within a specified time period. You can search for emails with specific keywords, header or content. This method is not only quick but precise in nature.
Every Gmail user should keep an eye out for the upcoming features. Gmail releases new features almost bi-annually, and they also keep a lot of iron in the works. Awareness of hidden and lesser known features of Gmail can surely make you the envy of the office. You can manage, organize and ease your online life with the above-mentioned features.
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[Gmail Classic Theme]